HILLCREST COMMUNITY DEVELOPMENT
DISTRICT

BROWARD COUNTY LANDOWNERS’ MEETING & REGULAR BOARD MEETING NOVEMBER 5, 2019
2:00 P.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.hillcrestcdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
HILLCREST COMMUNITY DEVELOPMENT DISTRICT
Parkview at Hillcrest Clubhouse 4600 Hillcrest Drive
Hollywood, Florida 33021
LANDOWNERS’ MEETING
November 5, 2019
2:00 P.M.

Call to Order
Proof of Publication	Page 1
Establish Quorum
Consider Adoption of Election Procedures	Page 3
Election of Chair for Landowners’ Meeting
Election of Secretary for Landowners’ Meeting
Approval of Minutes
October 19, 2017 Landowners’ Meeting Minutes	Page 6
Election of Supervisors
Determine Number of Voting Units Represented or Assigned by Proxy	Page 13
Nomination of Candidates
Casting of Ballots	Page 14
Ballot Tabulations
Certification of the Results
Landowners’ Closing Comments
Adjourn

BROWARD DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and Legal Holidays
Ft. Lauderdale, Broward County, Florida

STATE OF FLORIDA COUNTY OF BROWARD:

Before the undersigned authority personally appeared GUERLINE \/v'ILLIAMS, who on oath says that he or she is the LEGAL CLERK, of the Broward Daily Business Review f/k/a Broward Review,  a   daily   (except   Saturday,   Sunday   and Legal Holidays) newspaper, published at Fort Lauderdale, in Broward County, Florida; that  the  attached  copy  of advertisement, being a Legal Advertisement of Notice  in  the matter of

HILLCREST COMMUNITY DEVELOPMENT DISTRICT - NOTICE OF LANDO\/v'INERS' MEETING & REGULAR BOARD MEETING

in the XXXX Court,
was published in said newspaper in the issues of

10/14/2019 10/21/2019

Affiant further says that the said Broward Daily Business
Review is a newspaper published at  Fort  Lauderdale,  in  said Broward County, Florida  and  that  the  said  newspaper  has heretofore   been   continuously   published   in   said    Broward County,   Florida   each   day   (except   Saturday,    Sunday    and Legal  Holidays)  and  has  been  entered  as  second  class  mail matter at the  post  office  in  Fort  Lauderdale  in  said  Broward County,  Florida,  for  a  period  of  one   year   next   preceding   the first    publication    of   the    attached    copy    of   advertisement;  and
affiant  furth r   says   that   he   or   she   has   neither   paid   nor promis	,rm   or    corporation    any   discount,

rebate	f   securing  this
advert

Sw	to and subscribed before me this

\ 
GUERLINE \/v'ILLIAMS personally known to me

SCHERRIE A THOMAS
Notary Public - State of Florida Commission # FF 981132
My Comm. Expires Aug 1. 2020
Bonded through National ,,,c,13:y .iss n

Page 2

Special District Services, Inc.

SPECIAL DISTRICT (CDD) ELECTION PROCEDURES
Landowners’ Meeting
In accordance with the provisions of Chapter 190, Florida Statutes, it is required that an initial meeting of the Landowners of the District be held within ninety (90) days following the effec- tive date of the rule or ordinance establishing the District and thereafter every two (2) years during the month  of November for the purpose of electing Supervisors. The second election    by Landowners shall be held on the first Tuesday in November; thereafter, there shall be an election of supervisors every two (2)  years in November on a date established by the Board      of Supervisors. The assembled Landowners shall organize by electing a Chairperson, who shall preside over the meeting; and a Secretary shall also be elected for recording purposes.

Establishment of Quorum
Any Landowner(s) present or voting by proxy shall constitute a quorum at the meeting of the Landowners.

Nomination of Candidates
At the meeting, the Chairperson shall call for nominations from the floor for Candidates for the Board of Supervisors. When there are no further nominations, the Chairperson shall close the floor for nominations. The names of each Candidate and the spelling of their names shall be an- nounced. Nominees need not be present to be nominated.

Voting
Each Landowner shall be entitled to cast one (1) vote for each acre (or lot parcel), or any  fraction thereof, of land owned by him or her in the District, for each open position on the Board. (For example, if there are three (3) positions open, an owner of one (1) acre or less (or one lot parcel) may cast one (1) vote for each of the three (3) positions. An owner of two
(2) acres (or two lot parcels) may cast two (2) votes for each of the three (3) positions. Each Landowner shall be entitled to vote  either  in person or by a representative present with a  lawful written proxy.

Registration for Casting Ballots
The registration process for the casting of ballots by Landowners or their representatives hold- ing their proxies shall be as follows:
At the Landowners’ Meeting and prior to the commencement of the first casting of ballots for a Board of Supervisor position, each Landowner, or  their  representative  if  proxies  are  being sub-mitted in lieu thereof, shall be directed to register their attendance and  the  total number of votes by acreage (or lot parcels) to which each claims to be entitled, with the elected Secretary of the meeting or the District’s Manager.

Corporate Office The Oaks Center 2501A Burns Rd
Palm Beach Gardens, FL 33410

Contact Information
Toll Free:  877.737.4922
Fax: 561.630.4923
Web: www.sdsinc.org

Miami Branch
Crexent Business Center 6625 Miami Lakes Drive, Ste. 374
Miami Lakes, FL 33014

At such registration, each Landowner, or their representative with a lawful proxy, shall be provided a numbered ballot for the Board of Supervisor position(s) open for election. A District representative will mark on the ballot the number of votes that such Landowner, or their representative, is registered to cast for each Board of Supervisor position open for election.

All Landowner proxies shall be collected at the time of registration and retained with the Official Records of the District for subsequent certification or verification, if required.

Casting of Ballots

Registration and the issuance of ballots shall cease once the Chairperson calls for the commencement of the casting of ballots for the election of a Board Supervisor(s) and thereafter  no additional ballots shall be issued.

The Chairperson will declare that the Landowners, or their representatives, be requested to cast their ballots for the Board Supervisor(s). Once the ballots have been cast, the Chairperson will  call for a collection of the ballots.

Counting of Ballots

Following the collection of ballots, the Secretary or District Manager shall be responsible for the tabulation of ballots in order to determine the total number of votes cast for each candidate that is seeking election.

At the second and subsequent landowner elections*, the two  (2)  candidates  receiving  the  highest number of votes will be declared by the Chairperson as elected to the Board of  Supervisors for  four-year terms. The candidate receiving the next highest number of votes will  fill the remaining open position on the Board of Supervisors for a two-year term, as declared by the Chairperson.

*At the final landowner election (after the 6th or 10th year), the candidate receiving the highest number of votes will be elected to the Board of Supervisors for a four-year term (two {2} supervisors are elected by General Election).

Contesting of Election Results

Following the election and announcement of the votes, the Chairperson shall ask the Landowners present, or those representatives holding proxies for Landowners, whether they wish to contest   the election results. If no contests are received, said election results shall thereupon be certified.

If there is a contest, the contest must be addressed to the Chairperson and thereupon  the  individual casting a ballot that is being contested will be required to provide proof of ownership  of the acreage (or lot parcels) for which they voted at the election within five (5) business         days of the Landowners' Meeting. The proof of ownership shall be submitted to the District Manager who will thereupon consult with the District's General Counsel and together they will review the material provided and will determine the legality of the contested ballot(s). Once the contests are resolved, the Chairperson  shall  reconvene  the  Landowners'  Meeting  and  thereupon certify the election results.

Recessing of the Landowners’ Meeting

In the event there is a contest of a ballot or of the election, the Landowners’ Meeting shall         be recessed to a future time, date and location, at which time the election findings on the    contest shall be reported in accordance with the procedure above and the newly elected Supervisor(s) shall thereupon take their Oath of Office.

Miscellaneous Provisions

Each Landowner shall only be entitled to vote in person or by means of a representative attending in person and holding a lawful written proxy in order to cast said Landowner’s votes.

Proxies will not require that proof of acreage ownership be attached. Rather, proof of ownership must be provided timely by the holder of the proxy, if the proxy is contested in accordance with the procedure above.

********

Rev/5-31-17

3 of 3

HILLCREST COMMUNITY DEVELOPMENT DISTRICT INITIAL LANDOWNERS’ MEETING, PUBLIC HEARING & REGULAR BOARD MEETING
OCTOBER 19, 2017

CALL TO ORDER

The Regular Board Meeting of the Hillcrest Community Development District was called to order at 4:23 p.m. at the Pulte Group Sales Center located at 4000 Large Leaf Lane, Hollywood, Florida 33021.

PROOF OF PUBLICATION

Proof of publication was presented which showed that notice of the Regular Board Meeting had been published in Broward Daily Business Review on October 2, 2017, as part of the District’s Fiscal Year 2017/2018 Regular Meeting Schedule, as legally required.

RECESS REGULAR BOARD MEETING

INITIAL LANDOWNERS’ MEETING
Call to Order

Proof of Publication

Proof of publication was presented which showed that notice of the Initial Landowners’ Meeting had been published in The Broward Daily Business Review on September 25, 2017, and October 2, 2017, as legally required.

Establish a Quorum

A quorum was established with the following people present: Patrick Gonzalez, Andrew Maxey, Matthew Nelson, Jason Pierman and Armando Silva.

Consider Adoption of Election Procedures

Mr. Pierman explained that this Initial Landowners’ Election would be for all five seats, with the two candidates with the highest number of votes receiving four (4) year terms, and the rest receiving two (2) year terms.

A motion was made by Mr. Nelson, seconded by Mr. Gonzalez and passed unanimously to adopt the Election Procedures, as presented.

Election of Chair for Landowners’ Meeting

A motion was made by Mr. Gonzalez to elect Matthew Nelson as Chair for the Landowners’ Meeting, seconded by Mr. Maxey and passed unanimously.

Election of Secretary for Landowners’ Meeting

A motion was made by Mr. Gonzalez to elect Jason Pierman as Secretary for the Landowners’ Meeting, seconded by Mr. Maxey and passed unanimously.

Election of Supervisors
Determine Number of Voting Units Represented or Assigned by Proxy

Mr. Pierman received a proxy from Mr. Gonzalez and determined that Mr. Gonzalez was the sole landowner represented, representing 2 votes.

Nomination of Candidates

Mr. Gonzalez nominated himself, David Kanarek, Brad Hartman, Andrew Maxey and Matthew Nelson.

Casting of Ballots

Mr. Pierman advised Mr. Gonzalez to cast his votes for the candidates.

Ballot Tabulations

After tabulating the results, Mr. Pierman announced that Mr. Gonzalez and Mr. Maxey had each received 2 votes, and would receive 4-year terms; and Mr. Kanarek, Mr. Nelson and Mr. Hartman had each received one vote, and would receive 2-year terms.

Certification of Results

Mr. Pierman called for any objections to the results. Hearing none, Mr. Pierman certified the election results.

Landowners’ Comments

There were no comments from landowners.

Adjournment of Initial Landowners’ Meeting

A motion was made by Mr. Gonzalez, seconded by Mr. Nelson to adjourn the Initial Landowners’ Meeting at 4:30 p.m. That motion carried unanimously.

RECONVENE REGULAR BOARD MEETING

A motion was then made by Mr. Gonzalez, seconded by Mr. Nelson and passed unanimously to reconvene the Regular Board Meeting.

SEAT NEW BOARD MEMBERS

ADMINISTER	OATH	OF	OFFICE	AND	REVIEW	BOARD	MEMBER RESPONSIBILITIES & DUTIES

ESTABLISH A QUORUM

Present and constituting a quorum were Patrick Gonzalez, Andrew Maxey and Matthew Nelson.

Also present were: District Managers Jason Pierman & Armando Silva of Special District Services, Inc.; District Counsel Alyssa Willson of Hopping, Green & Sams, P.A.; and District Engineer Kinan Husainy (via telephone) of Kimley-Horn.

ELECTION OF OFFICERS

Mr. Pierman explained that officers could be elected as a slate, and then a motion could be made to adopt the resolution appointing officers. Following a brief discussion, the following officers were elected:

Chairman:	Andrew Maxey
Vice Chair:	David Kanarek
Secretary:	Jason Pierman
Treasurer:	Jason Pierman Assistant Secretary:	Patrick Gonzalez Assistant Secretary:	Matt Nelson Assistant Secretary:	Brad Hartman Assistant Secretary:	Armando Silva Assistant Treasurer:	Armando Silva

A motion was made by Mr. Gonzalez, seconded by Mr. Nelson, and unanimously passed to elect the above-named officers.

ADDITIONS OR DELETIONS TO AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
September 14, 2017, Special Organizational Meeting

Mr. Pierman presented the minutes of the September 14, 2017, Special Organizational Meeting. A motion was made by Mr. Gonzalez, seconded by Mr. Nelson and passed unanimously to approve the September 14, 2017, Special Organizational Meeting minutes, as presented.

Consider Resolution No. 2017-22 – Canvassing & Certifying the Results of the Initial Landowners’ Meeting

Resolution No. 2017-22 was presented, entitled:

RESOLUTION 2017-22

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HILLCREST COMMUNITY DEVELOPMENT DISTRICT CANVASSING AND CERTIFYING THE RESULTS OF THE

LANDOWNERS ELECTION OF SUPERVISORS HELD PURSUANT TO SECTION 190.006(2), FLORIDA STATUTES, AND PROVIDING FOR AN EFFECTIVE DATE

A motion was made by Mr. Gonzalez, seconded by Mr. Nelson and passed unanimously to adopt Resolution No. 2017-22, as presented.

Mr. Pierman then recessed the Regular Board Meeting and opened the Public Hearings.

PUBLIC HEARING – Rules of Procedure
Proof of Publication

Proof of publication was presented which showed that the notices of the Rules of Procedure and Rule Development had been published in Broward Daily Business Review on September 20, 2017, and September 21, 2017, as legally required.

Receive Public Comment on Adopting Rules of Procedure

Mr. Pierman noted that there were no members of the public in attendance.

Consider Resolution No. 2017-23 – Adopting Rules of Procedure

Resolution No. 2017-23 was presented, entitled:

RESOLUTION 2017-23

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HILLCREST COMMUNITY DEVELOPMENT DISTRICT ADOPTING RULES OF PROCEDURE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.

A motion was made by Mr. Gonzalez, seconded by Mr. Nelson and passed unanimously to adopt Resolution No. 2017-23, as presented.

PUBLIC HEARING – Levy of Non-Ad Valorem Assessments
Proof of Publication

Proof of publication was presented which showed that the notices of the Rules of Procedure and Rule Development had been published in Broward Daily Business Review on September 20, 2017, and September 21, 2017, as legally required.

Receive Public Comment Regarding Intent to Levy Non-Ad Valorem Assessments

Mr. Pierman noted that no members of the public were in attendance. He also confirmed that there had been no changes in the methodology or the engineer report.

Consider Adjusting and Equalizing Non-Ad Valorem Special Assessments Based on Comments from the Public

A motion was made by Mr. Gonzalez, seconded by Mr. Maxey and passed unanimously adjusting and equalizing the non-ad valorem special assessments based on comments from the public.

Consider Resolution No. 2017-24 – (1) Levying Special Assessments; and (2) Adoption of Final Assessment Roll

Resolution No. 2017-24 was presented, entitled:

RESOLUTION 2017-24

A RESOLUTION OF THE HILLCREST COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING DISTRICT PROJECTS FOR CONSTRUCTION AND/OR ACQUISITION	OF	INFRASTRUCTURE IMPROVEMENTS; EQUALIZING, APPROVING, CONFIRMING, AND LEVYING SPECIAL ASSESSMENTS ON PROPERTY SPECIALLY BENEFITED BY SUCH PROJECTS TO PAY THE COST THEREOF; PROVIDING FOR THE PAYMENT AND THE COLLECTION OF SUCH SPECIAL ASSESSMENTS BY THE METHODS PROVIDED FOR BY CHAPTERS 170, 190 AND 197, FLORIDA STATUTES; CONFIRMING THE DISTRICT'S INTENTION TO ISSUE SPECIAL ASSESSMENT BONDS; MAKING PROVISIONS FOR TRANSFERS OF REAL PROPERTY TO GOVERNMENTAL BODIES; PROVIDING FOR THE RECORDING OF AN ASSESSMENT NOTICE; PROVIDING FOR SEVERABILITY, CONFLICTS AND AN EFFECTIVE DATE.

Ms. Willson noted that the resolution approved the project and assessments, and provides for the collection of assessments.

A motion was made by Mr. Gonzalez, seconded by Mr. Nelson and passed unanimously to adopt Resolution No. 2017-24, as presented.

Mr. Pierman then closed the Public Hearings and reconvened the Regular Board Meeting.

OLD BUSINESS

There were no Old Business items to come before the Board.

NEW BUSINESS
Consider Acquisition Agreement
Mr. Pierman presented the acquisition agreement, explaining that it allowed the District to purchase infrastructure from the developer. He also noted that the agreement is in substantial form, but the motion would be to approve it, subject to final review.

A motion was made by Mr. Gonzalez, seconded by Mr. Nelson approving the Acquisition Agreement, in substantial form, subject to final review and approval. Upon being put to a vote, the motion carried 3 to 0.

Consider Resolution No. 2017-25 – Approving Florida Statewide Mutual Aid Agreement
Resolution No. 2017-25 was presented, entitled:

RESOLUTION NO. 2017-25

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HILLCREST COMMUNITY DEVELOPMENT DISTRICT, STATE OF FLORIDA, APPROVING THE FLORIDA STATEWIDE MUTUAL AID AGREEMENT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.

Mr. Pierman explained that the agreement afforded the District the opportunity to utilize other governmental equipment, in the event of a hurricane or other such emergency.

A motion was made by Mr. Gonzalez, seconded by Mr. Nelson and passed unanimously to adopt Resolution No. 2017-25, as presented.

Consider Resolution No. 2017-26 – Adopting Alternative Investment Guidelines
Resolution No. 2017-26 was presented, entitled:

RESOLUTION NO. 2017-26

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HILLCREST COMMUNITY DEVELOPMENT DISTRICT, ADOPTING THE ALTERNATIVE INVESTMENT GUIDELINES FOR INVESTING PUBLIC FUNDS IN EXCESS OF AMOUNTS NEEDED TO MEET CURRENT OPERATING EXPENSES, IN ACCORDANCE WITH SECTION 218.415(17), FLORIDA STATUTES.

Mr. Pierman noted that the policy tracks the State model of investment guidelines.

A motion was made by Mr. Gonzalez, seconded by Mr. Nelson and passed unanimously to adopt Resolution No. 2017-26, as presented.

ADMINISTRATIVE MATTERS

Ms. Willson announced that the bond validation had been set for 2:45 p.m. on December 4, 2017. Mr. Pierman noted that the next meeting would be held on November 16th.

BOARD MEMBER COMMENTS

There were no comments from the Board Members.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Mr. Nelson, seconded by Mr. Maxey and passed unanimously to adjourn the meeting at 4:43 p.m.

ATTESTED BY:

Secretary/Assistant Secretary	Chairperson/Vice-Chair

LANDOWNER PROXY

HILLCREST COMMUNITY DEVELOPMENT DISTRICT
SECOND LANDOWNERS’ MEETING

KNOW ALL MEN BY THESE PRESENTS, that the undersigned, the fee simple owner of the lands described herein, hereby constitutes and appoints 	(“Proxy Holder”)
for and on behalf of the undersigned, to vote as proxy at the meeting of the landowners of the Hillcrest Community Development District to be held on November 5, 2019 at 2:00 p.m. in the Parkview at Hillcrest Clubhouse – Community Room located at 4600 Hillcrest Drive, Hollywood, Florida 33021, and at any adjournments thereof, according to the number of acres of unplatted land and/or platted lots owned by the undersigned landowner which the undersigned would be entitled to vote if then personally present, upon any question, proposition, or resolution or any other matter or thing which may be considered at said meeting including, but not limited to the Board of Supervisors. Said Proxy Holder may vote in accordance with their discretion on all matters not known or determined at the time of solicitation of this proxy, which may be legally considered at said meeting.

This proxy is to continue in full force and effect from the hereof until the conclusion of the annual meeting and any adjournment or adjournments thereof, but may be revoked at any time by written notice of such revocation presented at the annual meeting prior to the Proxy Holder exercising the voting rights conferred herein.

Printed Name of Legal Owner/Entity

Signature of Legal Owner (and/or Authorized Representative)	Date

Parcel(s) Description(s)*{Folio Number(s)}	# of Units/Acres

 	_

*Insert in the space above the street address of each parcel, the legal description of each parcel, or the tax identification number of each parcel. [If more space is needed, identification of Parcels owned may be incorporated by reference to an attachment hereto.]

Pursuant to section 190.006(2)(b), Florida Statutes (2019), a fraction of an acre is treated as one (1) acre entitling the landowner to one vote with respect thereto.

TOTAL NUMBER OF AUTHORIZED VOTES:         
If the Legal Owner is not an individual, and is instead a corporation, limited liability company, limited partnership or other entity, evidence that the individual signing on behalf of the entity has the authority to do so should be attached hereto. (e.g. bylaws, corporate resolution, etc.)

BALLOT #  	

OFFICIAL BALLOT

HILLCREST COMMUNITY DEVELOPMENT DISTRICT SECOND LANDOWNERS’ MEETING
ELECTION OF BOARD SUPERVISORS (3)

NOVEMBER 5, 2019

The undersigned certifies that he/she is the owner ( ) or duly authorized representative of lawful proxy of an owner  (  ) of land (real property) within  the Hillcrest Community Development District, constituting  acre(s)/unit(s)/lot(s) and hereby casts up to the corresponding number of his/her vote(s) for the following candidates to hold the above-named open Board position(s):

Name of Candidate	Number of Votes

{The two (2) candidates receiving the highest number of votes shall each be elected for a four (4) year term of office; of the remaining candidates, the candidate receiving the next highest number of votes shall be elected for a two (2) year term of office.}

Signature:  	

Printed Name:  	

Street Address or Tax Parcel Id Number for your Real Property:

AGENDA
HILLCREST COMMUNITY DEVELOPMENT DISTRICT
Parkview at Hillcrest Clubhouse 4600 Hillcrest Drive
Hollywood, Florida 33021
REGULAR BOARD MEETING
November 5, 2019
2:00 P.M.

Call to Order
Proof of Publication.	Page 16
Seat Re-Elected Board Members and/or New Board Members
Administer Oath of Office & Review Board Member Responsibilities and Duties
Establish a Quorum
Election of Officers
Chairperson
Vice Chairperson
Secretary/Treasurer
Assistant Secretaries
Confirmation of Landowners’ Election Results
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
1.   August 15, 2019 Regular Board Meeting and Public Hearing Minutes	Page 18
Old Business
1. Staff Report as Required
New Business
Consider Resolution No. 2019-06 – Adopting a FY 2018/2019 Amended Budget	Page 22
Consider Resolution No. 2019-07 – Setting a Public Hearing Adopting Amended and
Restated Rules of Procedures	Page 27
Consider Resolution No. 2019-08 – Canvasing & Certifying the Results of the Second Landowners’ Meeting	Page 32
Administrative Matters
1.   Financial Risk Management Policy/Review – Fiscal Year 2018/2019	Page 34
Board Members & Staff Closing Comments
Adjourn

BROWARD DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and Legal Holidays
Ft. Lauderdale,  Broward County, Florida

STATE OF FLORIDA COUNTY OF BROWARD:

Before the undersigned authority personally appeared GUERLINE WILLIAMS, who on oath says that he or she  is  the LEGAL CLERK, of the  Broward  Daily  Business  Review  f/k/a Broward   Review,   a   daily   (except   Saturday,    Sunday    and Legal Holidays) newspaper, published  at  Fort  Lauderdale,  in Broward  County,  Florida;  that  the  attached   copy   of advertisement,  being  a  Legal  Advertisement  of  Notice  in  the matter of

HILLCREST COMMUNITY DEVELOPMENT DISTRICT - FISCAL YEAR 2019/2020 REGULAR MEETING SCHEDULE

in the XXXX Court,
was published in said newspaper in the issues of 10/07/2019
Affiant further says that the said Broward Daily Business
Review is a newspaper published at Fort Lauderdale,  in  said  Broward County, Florida and  that  the  said  newspaper  has heretofore   been   continuously   published   in   said   Broward County,   Florida   each   day   (except   Saturday,   Sunday    and Legal Holidays)  and  has  been  entered  as  second  class  mail matter at the post office  in  Fort  Lauderdale  in  said  Broward  County,  Florida,  for  a  period  of  one  year   next   preceding   the first  publication  of  the  attached  copy  of   advertisement;   and affiant    further    says    that    he    or    she   has    neither    paid nor

firm    or	any discount, securing  this

..	/-a

orn to and subscribed before me this of	, A.O. 2019j •
I	   	     	

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GUERLINE WILLIAMS personally known to me

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,,•••" Pi;'••·	BARBARA JEAN COOPER ,
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Page 17

HILLCREST COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING & PUBLIC HEARING AUGUST 15, 2019

CALL TO ORDER

The Regular Board Meeting of the Hillcrest Community Development District (the “District”) was called to order at 2:14 p.m. at the Parkview at Hillcrest – Clubhouse Community Room located at 4600 Hillcrest Drive, Hollywood, Florida 33021.

PROOF OF PUBLICATION

Proof of publication was presented which showed that notice of the Regular Board Meeting had been published in Broward Daily Business Review on January 7, 2019, as legally required.

ESTABLISH A QUORUM

Mr. Silva determined that the attendance of Chairman Andrew Maxey and Supervisors Bradley Kesselman and Rich Kasser constituted a quorum and it was in order to proceed with the meeting.

Staff in attendance were: District Manager Armando Silva of Special District Services, Inc.; and District Counsel Jonathan Johnson (via telephone) of Hopping, Green & Sams, P.A.

ELECTION OF OFFICERS

Mr. Silva stated that as a result of the recent changes to the District Board it would be in order to re-elect officers. The following slate of names was provided for election:

Chairperson – Andrew Maxey
Vice Chairperson – David Kanarek
Secretary/Treasurer – Armando Silva
Assistant Secretaries – Patrick Gonzalez, Bradley Kesselman, Rich Kasser and Nancy Nguyen

A discussion ensued after which:

A motion was made by Mr. Kasser, seconded by Mr. Maxey and unanimously passed to elect the officers, as listed above.

ADDITIONS OR DELETIONS TO AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
1. July 24, 2019, Special Board Meeting

Mr. Silva presented the minutes of the July 24, 2019, Special Board Meeting and asked if there were any corrections and/or revisions. There being none, a motion was made by Mr. Kesselman, seconded by Mr. Kasser and passed unanimously approving the July 24, 2019, Special Board Meeting minutes, as presented.

Note: At approximately 2:16 p.m., Mr. Silva recessed the Regular Meeting and simultaneously opened the Public Hearing.

PUBLIC HEARING
Proof of Publication

Proof of publication was presented which showed that notice of the Public Hearing had been published in Broward Daily Business Review on July 26, 2019, and August 2, 2019, as legally required.

Receive Public Comment on Fiscal Year 2019/2020 Final Budget & Assessment

Mr. Silva opened the public comment portion of the public hearing to receive comments on the 2019/2020 fiscal year final budget and non-ad valorem special assessments. There being no comments from the public on the 2019/2020 fiscal year budget and assessments, Mr. Silva closed the public comment portion of the Public Hearing.

Consider Resolution No. 2019-03 – Appropriations Resolution FY 2019/2020

Resolution No. 2019-03 was presented, entitled:

RESOLUTION 2019-03

THE ANNUAL APPROPRIATION RESOLUTION OF THE HILLCREST COMMUNITY DEVELOPMENT DISTRICT (“DISTRICT”) RELATING TO THE ANNUAL APPROPRIATIONS AND ADOPTING THE BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019, AND ENDING SEPTEMBER 30, 2020; AUTHORIZING BUDGET AMENDMENTS; AND PROVIDING AN EFFECTIVE DATE.

A motion was made by Mr. Kasser, seconded by Mr. Maxey and passed unanimously to adopt Resolution No. 2019-03, as presented.

Consider Resolution No. 2019-04 – Assessment Resolution/Tax Roll

Resolution No. 2019-04 was presented, entitled:

RESOLUTION 2019-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HILLCREST COMMUNITY DEVELOPMENT DISTRICT MAKING A DETERMINATION OF BENEFIT AND IMPOSING SPECIAL ASSESSMENTS FOR FISCAL YEAR 2019/2020; PROVIDING FOR THE COLLECTION AND ENFORCEMENT OF SPECIAL ASSESSMENTS; CERTIFYING AN ASSESSMENT

ROLL; PROVIDING FOR AMENDMENTS TO THE ASSESSMENT ROLL; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.

A motion was made by Mr. Kasser, seconded by Mr. Kesselman and passed unanimously to adopt Resolution No. 2019-04, as presented.

Note: At approximately 2:21 p.m., Mr. Silva closed the Public Hearing and simultaneously reconvened the Regular Meeting.

OLD BUSINESS

There were no Old Business items to come before the Board.

NEW BUSINESS
1. Consider Resolution No. 2019-05 – Adopting a Fiscal Year 2019/2020 Meeting Schedule
Resolution No. 2019-05 was presented, entitled:

RESOLUTION NO. 2019-05

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HILLCREST COMMUNITY DEVELOPMENT DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2019/2020 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE.

A motion was made by Mr. Kesselman, seconded by Mr. Kasser and passed unanimously to adopt Resolution No. 2019-05, amended to add a November 5, 2019, meeting date.

ADMINISTRATIVE MATTERS

Mr. Johnson advised that due to the recent legislative changes, the District’s Rules of Procedures would have to be amended. The amended and restated Rules of Procedure will be presented at an upcoming meeting.

BOARD MEMBER COMMENTS

There were no comments from the Board Members.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Mr. Maxey, seconded by Mr. Kasser and passed unanimously to adjourn the meeting at 2:25 p.m.

ATTESTED BY:

 	
Secretary/Assistant Secretary	Chairperson/Vice-Chair

RESOLUTION NO. 2019-06

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HILLCREST COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2018/2019 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors of the Hillcrest Community Development District (the “District”) is empowered to provide a funding source and to impose special assessments upon the properties within the District; and,

WHEREAS, the District has prepared for consideration and approval an Amended Budget.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HILLCREST COMMUNITY DEVELOPMENT DISTRICT, THAT:

Section 1. The Amended Budget for Fiscal  Year  2018/2019  attached  hereto  as  Exhibit “A” is hereby approved and adopted.

Section 2.   The Secretary/Assistant Secretary of the District is authorized to execute   any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution.

PASSED, ADOPTED and EFFECTIVE this 5th day of November, 2019.

ATTEST:	HILLCREST
COMMUNITY DEVELOPMENT DISTRICT

By: 			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Hillcrest
Community Development District

Amended Final Budget For Fiscal Year 2018/2019
October 1, 2018	- September 30, 2019

CONTENTS

AMENDED FINAL OPERATING FUND BUDGET

AMENDED FINAL DEBT SERVICE FUND BUDGET

AMENDED FINAL BUDGET
HILLCREST COMMUNITY DEVELOPMENT DISTRICT OPERATING FUND
FISCAL YEAR 2018/2019 OCTOBER 1, 2018 - SEPTEMBER 30, 2019

REVENUES	FISCAL YEAR 2018/2019 BUDGET 10/1/18 - 9/30/19	AMENDED FINAL BUDGET
10/1/18 - 9/30/19	YEAR TO DATE ACTUAL
10/1/18 - 9/29/19	
O & M Assessments	87,615	88,525	88,525	
Debt Assessments	662,543	662,543	662,543	
Other Revenues	0	0	0	
Interest Income	0	135	131	
				
Total Revenues	$	750,158	$	751,203	$	751,199	
				
EXPENDITURES				
Supervisor Fees	0	0	0	
Engineering/Inspections	2,500	4,200	3,140	
Management	33,684	33,684	33,684	
Legal	20,000	11,000	8,595	
Assessment Roll	5,000	5,000	5,000	
Audit Fees	4,000	3,400	3,400	
Arbitrage Rebate Fee	650	650	650	
Insurance	7,500	6,655	6,655	
Legal Advertisements	2,000	1,250	755	
Miscellaneous	1,000	750	139	
Postage	300	175	169	
Office Supplies	750	275	233	
Dues & Subscriptions	175	175	175	
Trustee Fees	3,800	3,709	3,709	
Continuing Disclosure Fee	1,000	1,000	1,000	
TOTAL EXPENDITURES	$	82,359	$	71,923	$	67,304	
				
Excess/ (Shortfall)	$	667,799	$	679,280	$	683,895	
				
Bond Payments	(622,790)	(624,543)	(624,543)	
				
Balance	$	45,009	$	54,737	$	59,352	
				
County Appraiser & Tax Collector Fee	(15,003)	(3,073)	(3,073)	
Discounts For Early Payments	(30,006)	(29,321)	(29,321)	
				
Net Excess/ (Shortfall)	$	-	$	22,343	$	26,958	

FUND BALANCE AS OF 9/30/18	
FY 2018/2019 FUND BALANCE ACTIVITY	
FUND BALANCE AS OF 9/30/19	

$11,146	
$22,343	
$33,489	

I

AMENDED FINAL BUDGET
HILLCREST COMMUNITY DEVELOPMENT DISTRICT DEBT SERVICE FUND
FISCAL YEAR 2018/2019 OCTOBER 1, 2018 - SEPTEMBER 30, 2019

REVENUES	FISCAL YEAR 2018/2019 BUDGET 10/1/18 - 9/30/19	AMENDED FINAL BUDGET
10/1/18 - 9/30/19	YEAR TO DATE ACTUAL
10/1/18 - 9/29/19	
Interest Income	0	1,810	1,795	
NAV Assessment Collection	622,790	624,543	624,543	
Miscellaneous Revenue	0	0	0	
Total Revenues	$	622,790	$	626,353	$	626,338	
				
EXPENDITURES				
Principal Payments	170,000	0	0	
Interest Payments	451,763	451,763	451,763	
Bond Redemption	1,027	0	0	
Total Expenditures	$	622,790	$	451,763	$	451,763	
				
Excess/ (Shortfall)	$	-	$	174,590	$	174,575	

FUND BALANCE AS OF 9/30/18	
FY 2018/2019 ACTIVITY	
FUND BALANCE AS OF 9/30/19	

$541,100	
$174,590	
$715,690	

Notes
Reserve Fund Balance = $312,709*. Revenue Fund Balance = $402,981*
Revenue Fund Balance To Be Used To Make 11/1/2019 Principal & Interest Payment Of $395,881 - Principal Payment Of $170,000 & Interest Payment Of $225,881.
* Approximate Amounts

Series 2018 Bond Information

Original Par Amount =	$9,805,000	Annual Principal Payments Due:	
Interest Rate =	3.625% - 5.0%	November 1st	
Issue Date =	January 2018	Annual Interest Payments Due:	
Maturity Date =

Par Amount As Of 9/30/19 =	November 2048

$9,805,000	May 1st & November 1st	

RESOLUTION 2019-07

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HILLCREST COMMUNITY DEVELOPMENT DISTRICT TO DESIGNATE DATE, TIME AND PLACE OF PUBLIC HEARING AND AUTHORIZATION TO PUBLISH NOTICE OF SUCH HEARING FOR THE PURPOSE OF ADOPTING AMENDED AND RESTATED RULES OF PROCEDURE; AND PROVIDING AN EFFECTIVE DATE

WHEREAS, Hillcrest Community Development District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within the City of Hollywood, Florida; and

WHEREAS, the Board of Supervisors of the District (the “Board”) is authorized by Section 190.011(5), Florida Statutes, to adopt rules and orders pursuant to Chapter 120, Florida Statutes.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HILLCREST COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. A Public Hearing will be held to adopt the District’s Amended and Restated Rules  of Procedure on 	, 2020, at 	p.m., at Parkview at Hillcrest Clubhouse – Community Room located at 4600 Hillcrest Drive, Hollywood, Florida 33021.

SECTION 2. The District Secretary is directed to publish notice of the hearing in accordance with Section 120.54, Florida Statutes.

SECTION 3. This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED this 5th day of November, 2019.

ATTEST:	HILLCREST COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairperson, Board of Supervisors

MEMORANDUM

TO:	Hillcrest Community Development District Board of Supervisors

FROM:	Jonathan T. Johnson

RE:	Updated Provisions of the District’s Rules of Procedure DATE:	November 5, 2019

Please find attached to this memorandum an updated version of the Hillcrest Community Development District’s (the “District’s”) Rules of Procedure (the “Rules”). Several substantive revisions were made to maintain consistency between the Rules and the current Florida Statutes, including changes implemented in the most recent legislative session, as well as to facilitate greater efficiency in the operation of the District. An explanation of each material change to the Rules is provided below. Minor formatting changes and edits are not discussed. Should you have any questions regarding the revisions to the Rules, please do not hesitate to contact me via e-mail at jonathanj@hgslaw.com or via phone at 850-222-7500.

Costs Associated With Public Records Requests (Pages 8–9)

Language was added to Rule 1.2(4) to reflect statutory language regarding calculation of special charges for responding to certain public records requests, and to state that the District is under no duty to produce requested records if the requestor has not paid the required costs or has outstanding charges. The language will help minimize expenses incurred by the District in responding to public records requests.

Financial Disclosure Coordination (Page 9)

Rule 1.2(7) was added to maintain consistency with legislation that was passed during the 2019 legislative session. The rule designates the Secretary as the District’s Financial Disclosure Coordinator (the “Coordinator”) (unless the District designates otherwise by resolution) and requires the Coordinator to create, maintain, and update certain records and provide them to the Florida Commission on Ethics by certain deadlines. Each Supervisor or other Reporting Individual must notify the Coordinator in writing if there are changes to his or her name, e-mail address, or physical address, and must notify the Commission on Ethics of changes to his or her e-mail address.

Agenda and Meeting Materials (Page 11)

Rule 1.3(3) was amended to reflect statutory requirements that the agenda and meeting materials available in an electronic format, excluding confidential and exempt information, shall be

made available to the public at least seven days before a meeting, hearing, or workshop. The amended rule also clarifies circumstances in which the agenda may be amended or additional materials added after initial posting. It additionally specifies which documents constitute “meeting materials.” Documents that do not meet the definition of “meeting materials” may still be provided to the Board, but will be considered supplementary materials and are not required to be made available to the public before the meeting. Supplementary materials may include, but are not necessarily limited to, the following: financial statements, informational reports, and copies of receipts and invoices.

Flexibility for Board Authorization (Page 13)

Language was added to Rule 1.3(11) to allow the Board to waive formal approval or disapproval procedures. This will allow the Board flexibility to use different procedures when necessary and will protect the validity of the Board’s actions where there is a technical irregularity but the Board has otherwise made its decision clear.

Security and Firesafety Board Discussions (Page 14)

Rule 1.3(14) was added to reflect the fact that portions of a meeting which would reveal a security or firesafety system plan or portion thereof made confidential and exempt by Florida law are exempt from Florida’s statutory public meeting requirements. Including this rule will clarify the procedures the Board should use to ensure that confidential and exempt information is not made public.

Internal Controls to Prevent Fraud, Waste and Abuse (Page 15)

Rule 1.4 was added to reflect legislative changes enacted in the 2019 legislative session requiring special districts to establish and maintain internal controls to prevent fraud, waste, and abuse. Our office plans to work with the District Manager and auditor to develop the internal controls, which the Board will adopt in the same manner as it does policies.

Notice of Competitive Solicitation (Pages 27 and 36)

Rules 3.1(3) and 3.3(2)(c) have been amended to state that when a consultant has asked to  be provided with notice of the District’s competitive solicitations, the District Manager’s failure to provide them with a copy of the notice will not give them bid protest rights or otherwise disqualify the District’s otherwise valid procurement. This will reduce the District’s exposure to potential bid protests and decrease the likelihood of a procurement being considered invalid due to a technical irregularity.

Procedure Regarding Auditor Selection (Page 31)

Language has been added to the introductory paragraph to Rule 3.2 to clarify that the District need not use the procedures set out by the Rule for audits required under Chapter 190 of the Florida Statutes but which do not meet the thresholds of Chapter 218 of the Florida Statutes.

Additionally, the requirements for composition of the Auditor Selection Committee in Rule 3.2(2) have been amended to reflect legislation passed during the 2019 legislative session. Now, at

least one individual on the Committee must be a member of the Board; the Chairperson of the Committee must be a member of the Board; and an employee, chief executive officer, or chief financial officer of the District may not be a member of the Committee but may serve in an advisory capacity.

Contract Periods (Pages 34, 56, and 59)

Rules 3.2(8)(d), 3.8(5), and 3.9(4) have been amended to set the maximum contract period for auditing services, the maximum renewal period for contracts for the purchase of goods, supplies, materials, and the maximum renewal period for contracts for maintenance services at five (5) years. This will provide greater specificity to guide contract terms.

Suspension, Revocation, or Denial of Qualification (Pages 40–42)

Rule 3.4(3) has been added to specify the procedures to be used if the District wishes to suspend, revoke, or deny a pre-qualified vendor’s pre-qualified status. It specifies what constitutes good cause for such suspension, revocation, or denial; the effect of the suspension, revocation, or denial; hearing procedures the District must follow; and factors influencing the time period of the suspension, revocation, or denial.

Protest Bonds (Pages 61–62)

Rule 3.11(1)(c) has been amended to require that both the requirement for and the amount of the protest bond be disclosed in the competitive solicitation documents, and to allow the amount of the bond to be any amount within the limits imposed by Florida law.

Minor Changes

The following minor changes have also been made to the Rules:

Rule 1.1(1): This Rule has been amended to clarify requirements for Board members appointed or elected to elector seats. (Page 2).

Rule 1.1(2)(c) and (d): These Rules have been amended to include the words “at least” before the required amounts of the Secretary’s or Treasurer’s fidelity bonds or employee theft insurance policies to accommodate the possibility of greater amounts. (Page 4).

Rule 1.1(6): This Rule has been amended to include the Florida Constitution as a governing authority on voting conflicts of interest. This change reflects the recently passed Amendment 12 to the Florida Constitution. (Pages 5–6).

Rules 1.3(1)(e), (1)(d), (1)(f); and 3.2(9): These Rules were amended to allow inclusion of language substantially similar to that recited in the Rules. (Pages 10–11 and 34).

Rule 1.3(6): This Rule was amended to require the chair or vice chair to consult with the District Manager and District Counsel, if they  are  available,  before  calling  an  emergency  meeting. (Page 12).

Rule 2.0(12)(d): This Rule has been amended to allow 90 days instead of 60 days for the Board to announce a decision on a petition for variance or waiver of its Rules. (Page 21).

Rule 3.0(3)(b): The dollar thresholds in this Rule have been increased to $2,000,000 for a study activity when the fee for such Professional Services to the District does not exceed the increased amount of $200,000, to reflect the current statutory thresholds. (Page 22).

Rules 3.1(4)(b), 3.6(2)(c)(ii)6., and 3.8(2)(k): The word “responsive” has been added to allow the Board to proceed with evaluating and selecting a proposal from the submissions if it receives fewer than three responsive proposals. (Pages 28, 49 and 55).

Rule 3.2(3)(b): “Understanding of scope of work” has been removed from the list of required factors used to evaluate auditing proposals. The District may still include this as an evaluation criterion if it wishes, but it is not required to do so. (Page 32).

Rule 3.2(7)(b): Language has been added to specify that if the Board does not select the highest- ranked qualified auditing firm, it must document in its records its reason for not doing so. (Page 33).

Rules 3.5(2)(e) and 3.6(2)(c)(ii)3.: “Reemployment assistance” has been added to the non-exclusive list of subjects of federal labor or employment laws of which violation may render a contractor ineligible to submit a bid, response, or proposal for a District project. (Pages 44 and 48).

Rule 3.11(6): Language was added specifying that the District may reject all qualifications, proposals, replies, or responses and start the competitive solicitation process anew if all of the bids, proposals, replies, and responses are too high. (Page 63).

RESOLUTION 2019-08

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HILLCREST COMMUNITY DEVELOPMENT DISTRICT CANVASSING AND CERTIFYING THE RESULTS OF THE SECOND LANDOWNERS ELECTION OF SUPERVISORS HELD PURSUANT TO SECTION 190.006(2), FLORIDA STATUTES, AND PROVIDING FOR AN EFFECTIVE DATE

WHEREAS, the Hillcrest Community Development District (hereinafter the “District”), is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within City of Hollywood, Florida; and

WHEREAS, pursuant to Section 190.006(2), Florida Statutes, a landowners’ meeting is required to be held within 90 days of the District’s creation and every two years following the creation of the District for the purpose of electing supervisors of the District; and

WHEREAS, such landowners’ meeting was held on November 5, 2019, at which the below recited persons were duly elected by virtue of the votes cast in his/her favor; and

WHEREAS, the Board of Supervisors of the District, by means of this Resolution, desire to canvas the votes and declare and certify the results of said election.

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HILLCREST COMMUNITY DEVELOPMENT DISTRICT:

Section 1. The following person is found, certified, and declared to have been duly elected as Supervisor of and for the District, having been elected by the votes cast in their favor as shown:

 	   Votes  	

 	   Votes  	

 	   Votes  	

 	   Votes  	

 	   Votes  	

Section 2. In accordance with Section 190.006(2), Florida Statutes, and by virtue of the number of votes cast for the Supervisor, the above-named person is declared to have been elected for the following term of office:

 		4 Year Term	Seat  		
 		4 Year Term	Seat  		
 		2 Year Term	Seat  		
 		2 Year Term	Seat  		
 		2 Year Term	Seat  		

Section 3. This resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED THIS 5th DAY OF NOVEMBER, 2019.

Attest:	HILLCREST COMMUNITY
DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairman

FINANCIAL RISK MANAGEMENT POLICY
(Fiscal Year 2018/2019)
Special District Services, Inc. (“SDS, Inc.”), acting in the capacity of District Manager, as part of good management  practices  and  to  satisfy  annual  audit  requirements  does  implement certain measures and procedures to identify and mitigate financial mismanagement/fraud risks, as follows:
Each month the District’s operating/checking bank account is reconciled by an authorized person who has not deposited funds to, processed expenditures or written checks from, that particular operating/checking account; and

Each expenditure from the District’s operating/checking account requires a minimum of two (2) approvals from authorized staff and/or District officials and the respective approvals are provided by persons other than the preparer of the expenditure(s); and

All financial transactions are logged and maintained by the District Manager for record keeping purposes; and

A designated member of the Board (by an electronic approval procedure) has an opportunity to review the District’s expenditure(s) prior to the payment(s) being released; and

The District engages an independent firm, pursuant to Chapter 218.391, Florida Statutes, to audit the prior year’s financial activities (October 1st through September 30th) from which an independent fiscal year annual audit is prepared; and

Within sixty (60) days of the end of each fiscal year (September 30th) the District’s Board of Supervisors reviews, pursuant to Chapter 189.418(5), Florida Statutes, the prior year’s budget relative to actual revenues and expenditures and adopts by resolution an amended/revised final budget.

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