HILLCREST COMMUNITY DEVELOPMENT
DISTRICT

BROWARD COUNTY SPECIAL BOARD MEETING JULY 24, 2019
3:00 P.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.hillcrestcdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA HILLCREST
COMMUNITY DEVELOPMENT DISTRICT
Parkview at Hillcrest Clubhouse 4600 Hillcrest Drive
Hollywood, Florida 33021 SPECIAL BOARD MEETING July 24, 2019
3:00 P.M.

Call to Order
Proof of Publication…	Page 1
Establish a Quorum
Consider Resignation of Brad Hartman – Effective April 19, 2019	Page 2
Consider Appointments to Fill Vacancies
Administer Oath of Office & Review Board Member Responsibilities and Duties
Election of Officers
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
April 18, 2019 Regular Board Meeting Minutes…	Page 3
Old Business
New Business
Consider Resolution No. 2019-02 – Announcement of the Second Landowners’ Meeting. Page 6
Administrative Matters
Board Members Comments
Adjourn

Broward Daily Business Review
July 15, 2019
Miscellaneous Notices

NOTICE OF SPECIAL
BOARD MEETING OF THE HILLCREST COMMUNITY DEVELOPMENT DISTRICT
The Board of Supervisors (the "Board") of the Hillcrest Community Development District (the "District") will hold a Special Board Meeting on July 24, 2019, at 3:00 p.m. in the Parkview at Hillcrest Clubhouse - Community Room located at 4600 Hillcrest Drive, Hollywood, Florida 33021. The purpose of the Special Board Meeting is for the Board to consider the resolution Calling for the Second Landowners' Meeting and any District business which may lawfully and properly come before the Board. A copy of the agenda for this meeting may be obtained at the offices of the District Manager, 6625 Miami Lakes Drive, Suite 374, Miami Lakes, Florida 33014, during normal business hours. The meeting is open to the public and will be conducted in accordance with the provisions of Florida law for Community Development Districts. Meetings may be continued as found necessary to a time and place specified on the record.
There may be occasions when one or more Board members will participate by telephone; therefore, a speaker telephone will be present at the meeting location so that Board members may be fully informed of the discussions taking place.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at these meetings should contact the District Manager at (305) 777-0761 and/or toll-free at 1-877-737- 4922, at least seven (7) days prior to the date of the meetings.
If any person decides to appeal any decision made with respect to any matter considered at this Special Board Meeting, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is made at their own expense and which record includes the testimony and evidence on which the appeal is based.
Meetings may be cancelled from time to time without advertised notice.
Hillcrest Community Development District www.hillcrestcdd.org
7/15 19-60/0000412476B

Hillcrest Community Development District	

Page 2

HILLCREST COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
APRIL 18, 2019

CALL TO ORDER

District Manager Armando Silva called the April 18, 2019, Regular Board Meeting of the Hillcrest Community Development District (the “District”) to order at 2:57 p.m. in the Parkview at Hillcrest Clubhouse Community Room located at 4600 Hillcrest Drive, Hollywood, Florida 33021.

PROOF OF PUBLICATION

Proof of publication was presented which showed that notice of the Regular Board Meeting had been published in the Broward Daily Business Review on January 7, 2019, as legally required.

ESTABLISH A QUORUM

Mr. Silva determined that the attendance of Chairman Andrew Maxey, Vice Chairman David Kanarek and Supervisors Brad Hartman and Patrick Gonzalez (via telephone) constituted a quorum and it was in order to proceed with the meeting.

Also in attendance were: District Managers Armando Silva and Nancy Nguyen of Special District Services, Inc.; and General Counsel Jonathan Johnson (via telephone) of Hopping, Green & Sams, P.A.

Also present was: Millie Whitehead of Castle Group, Plantation, Florida.

CONSIDER RESIGNATION OF MATT NELSON – EFFECTIVE DECEMBER 31, 208

Mr. Silva advised that he was in possession of Mr. Nelson’s resignation letter with an effective date of December 31, 2018, and it would be in order to formally accept the resignation as presented. A discussion ensued after which;

A MOTION was made by Mr. Maxey, seconded by Mr. Hartman and unanimously passed to approve and accept the resignation of Matt Nelson with an effective date of December 31, 2018.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
October 18, 2018, Regular Board Meeting

Mr. Silva presented the minutes of the October 18, 2018, Regular Board Meeting and asked if there were any corrections and/or revisions. There being none, a MOTION was made by Mr. Kanarek, seconded by Mr. Hartman and passed unanimously approving the minutes of the October 18, 2018, Regular Board Meeting, as presented.

OLD BUSINESS

There were no Old Business items to come before the Board.

NEW BUSINESS
Consider Resolution No. 2019-01 – Adopting a Fiscal Year 2019/2020 Proposed Budget

Mr. Silva presented Resolution No. 2019-01, entitled:

RESOLUTION NO. 2019-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HILLCREST COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET FOR FISCAL YEAR 2019/2020 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW; ADDRESSING TRANSMITTAL, POSTING AND PUBLICATION REQUIREMENTS; ADDRESSING SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.

Mr. Silva read the tile of the resolution into the record and provided a brief overview of the proposed budget. He stated that the overall assessment for the fiscal year 2019/2020 would remain the same as the fiscal year 2018/2019 assessment, so letters to residents would not be required. A discussion ensued after which;

A MOTION was made by Mr. Kanarek, seconded by Mr. Hartman and unanimously passed to approve and adopt Resolution No. 2019-01, as presented, setting the public hearing to adopt the 2019/2020 Fiscal Year Final Budget and Assessments for August 15, 2019, at 2:00 p.m. in the Parkview at Hillcrest Clubhouse Community Room located at 4600 Hillcrest Drive, Hollywood, Florida 33021; and further authorizing the advertising of the Public Hearing, as required by law.

ADMINISTRATIVE MATTERS
Audit Committee Meeting
Waiver of Three (3) Audit Proposer Rule
Ranking of Auditor Proposal and Selection of Audit Firm

Mr. Silva recessed the Regular Board Meeting at 3:02 p.m. and simultaneously called to order a meeting of the Audit Committee.

Mr. Silva explained that the purpose of the Audit Committee Meeting was to rank and recommend, in order of preference, no fewer than three (3) audit firms to perform the required auditing services for three
(3) fiscal years commencing with the 2017/2018 audit and to include a 2-year renewal option.

The District Manager (“DM”), who was previously appointed to the Audit Committee, explained that two (2) audit firms had responded. Consequently, the DM asked the Audit Committee to waive the three (3) audit proposer rule and to also rank the firm of Grau & Associates as #1, the only qualified and responsible firm. A discussion ensued after which:

A MOTION was made by Mr. Kanarek, seconded by Mr. Hartman and passed unanimously authorizing the District Manager to engage the firm of Grau & Associates, who was ranked as #1 and is a qualified and responsible auditing firm (current auditor), to perform audits for the three (3) fiscal years 2017/2018, 2018/2019 and 2019/2020; the fees for each fiscal year will be $3,400, $3,500 and $3,600, respectively; to provide in the engagement a 2-year renewal option for the fiscal years 2020/2021 and 2021/2022; and which fees for the optional years, subject to fee adjustments for inflation, will be $3,700 and $3,800, respectively.

There being no further Audit Committee business to conduct, Mr. Silva adjourned the Audit Committee Meeting and simultaneously reconvened the Regular Board Meeting at 3:03 p.m.

Mr. Silva recommended that the Board accept the ranking and recommendation of the Audit Committee. A discussion ensued after which;

A MOTION was made by Mr. Maxey, seconded by Mr. Kanarek and passed unanimously authorizing the District Manager to engage the firm of Grau & Associates, ranked as #1 and a qualified and responsible auditing firm (current auditor), to perform audits for the three (3) fiscal years 2018/2019, 2019/2020 and 2021/2022; the fees for each fiscal year will be $3,400, $3,500 and $3,600, respectively; to provide in the engagement a 2-year renewal option for the fiscal years 2020/2021 and 2021/2022; and which fees for the optional years, subject to fee adjustments for inflation, will be $3,700 and $3,800, respectively.

Discussion Regarding Board Vacancy

Mr. Silva advised that there was a vacancy on the Board of Supervisors and that the vacancy must be filled as soon as possible to assure a quorum for future meetings.

BOARD MEMBER COMMENTS

There were no comments from the Members of the Board.

ADJOURNMENT

There being no further business to come before the Board, a MOTION was made by Mr. Maxey, seconded by Mr. Kanarek and unanimously passed to adjourn the Regular Board Meeting at 3:04 p.m.

Secretary/Assistant Secretary	Chairperson/Vice-Chairperson

RESOLUTION NO. 2019-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HILLCREST COMMUNITY DEVELOPMENT DISTRICT ORDERING AND CALLING FOR THE SECOND LANDOWNERS’ MEETING AND PUBLIC NOTICE THEREOF FOR THE HILLCREST COMMUNITY DEVELOPMENT DISTRICT’S ELECTION OF MEMBERS TO THE BOARD OF SUPERVISORS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Hillcrest Community Development District (“District”) was established by Ordinance #0-2017-17 of the Board of City Commissioners of Hollywood, Florida, pursuant to Chapter 190, Florida Statutes; and

WHEREAS, as outlined in Chapter 190, Section 190.006, Florida Statutes, a second landowners’ election shall be announced at a public meeting of the Board at least ninety (90) days prior to the date of the landowners’ meeting, which meeting shall be held on the first Tuesday in November and for the purpose of electing three (3) supervisors; and

WHEREAS, at such meeting, each landowner shall be entitled to cast one (1) vote per acre (or fraction thereof) or one (1) vote for each platted lot of land owned and located within the District for each person to be elected; and

WHEREAS, the two (2) candidates receiving the highest number of votes shall each serve a four (4) year term of office and the one (1) candidate receiving the next largest number of votes shall serve a two (2) year term of office; and

WHEREAS, a Notice of the Landowners’ Meeting shall be published once a week for two (2) consecutive weeks in a newspaper of general circulation in the area of the District, the last day of such publication to be not fewer than 14 days or more than 28 days before the date of the election.

WHEREAS, attached hereto as Exhibit “A” and made a part hereof are (i) instructions (Election Procedures) on how all landowners may participate in the election, (ii) proxy form that may be utilized by the landowners at such meeting; and (iii) a sample ballot for information purposes.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HILLCREST COMMUNITY DEVELOPMENT DISTRICT, THAT:

Section 1. The above recitals are hereby adopted.

Section 2. The Landowners’ Meeting will be held on November 5, 2019 at 2:00 p.m. in the  Parkview at Hillcrest Clubhouse – Community Room located at 4600 Hillcrest Drive, Hollywood, Florida 3302.

Section 3. The instructions  (Election  Procedures),  proxy  form  and  sample  ballot  attached  hereto as Exhibit “A” are hereby acknowledged and approved.

Section 4.	A Notice of the Landowners’ Meeting shall be published as prescribed by law.

PASSED, ADOPTED and EFFECTIVE this 24th day of July, 2019.

ATTEST:	HILLCREST
COMMUNITY DEVELOPMENT DISTRICT

By: 			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson